You are better off decommissioning and destroying your records than having it and not being able to find it. Thats the bottom line of compliance regulatory requirements. While some companies have found themselves in the uncomfortable position overable data, others have to deal with staff spending half the workday looking for information. Research has shown that employees spend at least 40% of the work day looking for information relating directly or indirectly to their jobs. From Google, to the windows search (under Program Files), some have even downloading the Google desktop search facility.
While this may be a stop gap approach, having a compliant, fully configured document management and work flow solution is key to ensuring the security, auditability, availability, and manageability of records. Including documents and email.
Software Windows 7
Notwithstanding, most companies are very hesitant to shell out 0,000 for a new enterprise class system. Those who do spend 0,000 or more usually put the vendors through a frustratingly long sales cycle, validation process, procurement process and final approval process before the project is even undertaken. Once the project commences, turnover, staff departure, layoffs, project implementation snags usually further convolute the process.
In comes Saas (software as a Service)! For a fraction of the cost, any company can implement an enterprise class version of an ECM / Workflow / Document management system at a fraction of the cost. This is the same software, but now over a secure internet connection, and usually browser based. That is the difference between financing a 0,000 system upfront, and paying ,000 monthly for the very same product, same SLA (service level agreement), better support infrastructure, automatic upgrades and additional value added services.
This is where companies can really negotiate their SLA (service Level Agreement). Most companies tend to forget that thick enterprise class systems installed on site come with a "checklist" of SLA options, but in the Saas world, you can really negotiate the language of the SLA.
A web based system will ensure auditability and tight user access controls over a reliable connection. This is because the Vendors, fully understanding the implications of losing clients data will utilize the best, most secure and advanced data centers, coupled with Department of Defense grade security and backups.
This automatically eliminates the pressure on the client to maintain, staff, upgrade, train, retrain and manage an in - house system. Which usually runs at an additional 85% of the system cost itself, plus overhead.
Online Document Imaging Mitigates Corporate Disaster and Data Loss - Pay Attention!
No comments:
Post a Comment